How Much Does A Meeting Room Cost To Hire?
What affects the cost of hiring a meeting room, the pricing terms to know and how to budget, with real examples from Main Office in Pagewood, Sydney's Eastern Suburbs.
Book A Meeting Room ★★★★★ Rated 4.7 from 50 Google reviewsWhat Does A Meeting Room Cost?
Most meeting rooms are hired by the hour, and the price depends on the size of the room, how long you need it, where it is and what is included. As an example, at Main Office in Pagewood the 6-person meeting room is $70 per hour + GST, the 8-person room is $80 per hour + GST and the 22-person boardroom is $100 per hour + GST, with screens, video conferencing, coffee and parking included.
See our meeting roomsWhat Affects The Cost Of Hiring A Meeting Room
Six things decide what you pay for a meeting room. Knowing them makes it easy to compare quotes and book only what you need.
Room Size
The more people a room seats, the more it costs per hour. Book for your real headcount, not the biggest room available.
At Main Office: 6-person room $70/hr, 8-person room $80/hr, 22-person boardroom $100/hr + GST.How Long You Need It
Rooms are usually charged by the hour, half day or full day. Allow time for set-up and pack-down.
At Main Office: hourly only, from 1 hour. Book more hours for a longer session.Location
City-centre rooms cost more, and your guests often pay for parking and travel on top.
At Main Office: Pagewood, 10 minutes from the CBD and Sydney Airport.Time Of Day
Business hours are standard. Evenings and weekends usually cost extra because staff and access are needed.
At Main Office: Mon-Fri 8:30am-5pm, after hours and weekends on request.What's Included
Screens, video conferencing, wifi and coffee can be included in the rate or added as extras.
At Main Office: screens, video conferencing, whiteboards, wifi, coffee and snacks included.Parking
Paid parking for you and your guests can add up quickly, especially for a full-day session.
At Main Office: 2 free on-site spaces, plus free street parking and Mutch Park next door.Meeting Room Pricing Terms Explained
Meeting room quotes use a few terms that are worth knowing. Here is what each one means, and how it works at Main Office.
| Term | What it means | At Main Office |
|---|---|---|
| Hourly rate | A set price for each hour you book the room | $70/hr (6-person), $80/hr (8-person), $100/hr (22-person) + GST |
| Half day | A block of about 4 hours, morning or afternoon | Book 4 hours: $320 + GST in the 8-person room |
| Full day | A block of about 8 hours | Book 8 hours: $800 + GST in the boardroom |
| Day delegate rate | A per-person price that bundles the room with catering and equipment | Room priced by the hour, bring your own catering |
| Minimum booking | The shortest time you can book | 1 hour |
| Cancellation terms | How much notice you need to give to cancel without paying | Free with 24 hours notice |
| After-hours rate | An extra charge for evenings or weekends | On request, at an extra cost |
| GST | Australia's 10% goods and services tax, added to prices quoted "+ GST" | All prices are + GST |
Need A Meeting Room At Short Notice?
You can book right up until your meeting starts. The quickest way to secure a last-minute room is to call the Main Office team.
Call 1800 841 548Meeting Room vs Boardroom vs Conference Room
The name of the room usually tells you its size and set-up. Choosing the right type means you are not paying for seats you don't need.
Meeting Room
A smaller room for around 2-10 people. Best for client meetings, interviews, sales calls and team catch-ups.
At Main Office: the 6-person room at $70/hr and the 8-person room at $80/hr + GST.Boardroom
A formal room with one long table, usually for 10-20+ people. Best for board meetings, workshops and planning days.
At Main Office: the 22-person boardroom, $100/hr + GST.Conference Room
A room set up for presentations and video calls, often with a large screen and space for a bigger group.
At Main Office: all three rooms have presentation screens and video conferencing.How To Work Out Your Meeting Room Budget
Four quick steps give you a realistic budget before you book. Here are three common bookings worked out at Main Office rates.
Count your people
Pick the smallest room that seats everyone comfortably.
Add up the hours
Include time to set up, run the session and pack down.
Check what's included
Screens, video calls, wifi, coffee and parking can all change the total.
Add any extras
Catering, after-hours time and GST at 10%.
Worked Examples At Main Office
- 2-hour job interview, 3 people6-person room: 2 x $70 = $140 + GST
- Half-day workshop, 8 people8-person room: 4 x $80 = $320 + GST
- Full-day board meeting, 12 people22-person boardroom: 8 x $100 = $800 + GST
Main Office Meeting Room Rates
Three rooms, three simple hourly rates, with everything included. Every booking comes with screens, video conferencing, whiteboards, wifi, coffee and snacks, reception, on-call IT support, printing and 2 free parking spaces.
6-Person Meeting Room
$70 / hour + GST
Interviews, one-to-ones and small client meetings. Presentation screen, video conferencing and whiteboard included.
8-Person Meeting Room
$80 / hour + GST
Client meetings, interviews and small team sessions. Presentation screen, video conferencing and whiteboard included.
22-Person Boardroom
$100 / hour + GST
Board meetings, workshops, training and full-team days. Presentation screen, video conferencing and whiteboard included.
What To Check Before You Book A Meeting Room
A quick check before you book saves surprises on the day. Ask these questions about any room you are considering.
Does it seat everyone?
Check the real seating capacity, not the maximum standing number.
Is there a screen?
Make sure you can connect a laptop and share slides easily.
Can people join by video?
Ask about the camera, microphone and video conferencing set-up.
Is the wifi reliable?
Fast, stable internet matters for calls and presentations.
Where will guests park?
Free parking close to the door makes arrival easy.
Can you bring catering?
Check whether you can bring your own food or must use a caterer.
What if plans change?
Know the cancellation notice period before you confirm.
Can you book after hours?
If your session runs late, check evening and weekend access.
Members Pay Less For Meeting Rooms
If you meet clients every month, a membership can cut your meeting room costs. Main Office members get unlimited rooms, member rates or discounts.
- Private office and Dedicated Desk members: unlimited use of the 8-person and 6-person meeting rooms (fair use) and the member rate on the boardroom, built into the private office and Dedicated Desk memberships
- Coworking members: book meeting rooms at the hourly rate, and use the communal areas for informal catch-ups
- Virtual office members: the Business and Premium virtual office plans get 50% off the 8-person room
Conveniently Located In Sydney's East
Main Office is at 41-51 Wentworth Avenue, Pagewood, next to Westfield Eastgardens and around 10 minutes from the Sydney CBD and Sydney Airport. It is an easy trip from Maroubra, Randwick, Kingsford, Coogee, Mascot and Botany, so your team and clients skip the CBD traffic, with parking, lounges and a Wellness Hub under the same roof.
- 41-51 Wentworth Avenue, Pagewood NSW 2035
- 1800 841 548
- Meeting rooms Mon-Fri 8:30am-5pm
Have You Seen Us?
2 Free On-Site Spaces
Every meeting room booking includes 2 free parking spaces at Main Office.
Free All-Day Street Parking
Bringing a bigger group? There is free all-day street parking around the building.
Mutch Park Car Park Next Door
The Mutch Park car park is directly next door, a short walk from reception.
Ask About A Meeting Room Booking
Planning a workshop, board meeting or regular booking? Tell us the date, time and number of people and we'll come back with availability. For same-day rooms, call us.
- 1800 841 548
- Book online in the Booking Portal
- Mon-Fri 8:30am-5pm
